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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it's your responsibility to ensure that all gas appliances chimneys, flues and chimneys are inspected annually. You must also provide a copy to your tenants.

If the engineer deems any device or installation to be immediately dangerous they will request permission to cut off the gas supply and suggest that inspection hatches are installed.

What is what is a Gas Safety Certificate?

A gas safety certificate for landlords is a document that proves that the rented property's gas safety certificate grace period appliances and flues have been inspected by a licensed gas engineer. Landlords must arrange the gas check for each rental property they own at least once per year. Gas Safe registered engineers carry the inspection and ensure that all pipework, appliances and flues conform with safety regulations.

Landlords are also required by law to provide their tenants with a copy of the CP12 Gas Safety Certificate (Gas Safety Record) following each annual gas safety inspection and test. This should be provided to current tenants within 28 days of the Gas Safety inspection and given to new tenants at the beginning of their lease.

CP12 is an abbreviation for the CORGI Proforma 12 which was employed by the Council for Registered Gas Installers (CORGI) before it was replaced by the Gas Safe Register in 2009. The form lists the date of the last gas inspection or test, the results of these tests, any actions or issues that need to be addressed, and the name of the engineer who carried out the test.

If the Gas Safety check highlights any problems with a gas device the engineer will provide advice on what is gas safety certificate needs to be done to make it safe for use. If an appliance is deemed to be immediately dangerous or abnormally lethal, the gas supply will have to be turned off until the problem is fixed.

If a tenant does not allow access for gas security checks to be conducted, it is an infraction that is punishable by law. If necessary, a landlord can ask the courts for a court order to stop the tenant from refusing to allow gas safety inspections. However, it is often easier to send a letter that describes why the check is essential and what will be involved. This will encourage a reluctant tenant to allow access and, if otherwise, the landlord could need to consider starting the process of eviction.

How often should I receive a Gas Safety Certificate?

Landlords and letting agents are legally required to conduct an annual gas safety inspection on all flues and gas appliances that they supply to tenants. This is done to ensure that the equipment is safe for them to use and to ensure that there aren't gas leaks within the property. This is an essential obligation and landlords must be sure to are inspected for gas by a licensed gas engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is a legal document that confirms that the gas inspection was conducted by a qualified engineer within the last 12 months. It is issued to the landlord and must be handed over to the tenant as proof of the security of the gas supply. It is valid for a time of 12 months, and must be renewed every year.

A landlord who is unable to provide a Gas Safety Certificate for their tenants could be penalized. It is therefore vital for landlords to have their Gas Safety checks carried out at a timely basis and keep a copy of the documentation in the event that a tenant asks for it.

It is also a good idea for landlords to put inspection hatches on all gas appliances so that engineers can easily access the hatches for annual inspections. The engineer will label the appliance as being at-risk and may recommend that tenants refrain from using the boiler until the inspection hatch has been installed.

Landlords must also ensure that they provide their tenants with at least 24 hours notice prior to the time they enter the property to perform Gas Safety checks. This allows tenants time to prepare and request permission if needed. If a tenant is refusing the engineer's entry, the landlord must explain why this is necessary and what will happen should the tenant refuse. If the tenant is unwilling to allow the engineer entry, the landlord could think about evicting the tenant in accordance with section 21 of 1988 Housing Act.

What is the consequence if I don't have a Gas Safety Certificate?

It is the legal responsibility of a landlord to make sure that their property is fitted with a gas safety certificate valid prior to the time tenants move into. Failure to do this is an offence that can result in landlords being prosecuted and subject to severe fines. The regulations also stipulate that a landlord must provide a copy of the gas safety report to their tenants on request.

Landlords must have a Gas Safe registered engineer visit their rental property for an inspection of all gas appliances. During the inspection the engineer will take note of any issues that could present a danger for tenants. The engineer will issue an CP12 Gas Safety Document, also known as a Landlord Gas Safety Record (or a gas safety certificate what is checked Safety Certificate).

This is a very important document that every tenant should keep. It includes information about the gas installations of a rental property as well as information on when they were last tested and when they expire. It can help tenants spot any issues with their appliances or installations and ensure they know how to contact a Gas Safe engineer to have them checked.

Landlords are required to provide the gas safety report to their tenants, new and existing within 28 days after the engineer has visited their property. The landlord is also required to provide an original copy of CP12 at the beginning of the lease. Landlords who do not provide a copy of the gas safety certificate may be prosecuted under the regulations and face unlimited fines or a six-month imprisonment.

Additionally, landlords should ensure that their properties have working carbon monoxide alarms and can arrange that they be tested each month. The landlord is accountable for repairing any alarm that doesn't work. The rules around this are applicable to council, private, and housing association landlords as well as licensable Houses of Multiple Occupation (HMOs).

In June 2017 the High Court ruled that it was illegal for landlords to send Section 21 notices without providing their tenants with a valid Gas Safety Certificate. The decision was made by reference to the law which states that landlords of assured shorthold leases must have a record of their gas safety for their property prior to the time tenants move in.

How can I obtain a Gas Safety Certificate (GSC)?

Landlords have a legal responsibility to ensure that gas appliances, flues and pipework within their properties are safe for tenants. This is covered by the Gas Safety (Installation and Use) Regulations 1998. To be in compliance with these regulations, landlords must conduct annual gas inspections on all the gas appliances and flues they supply for use within the property. This is known as a CP12 gas safety certificate and it must be completed by a licensed Gas Safe registered engineer after each inspection.

It is also recommended for landlords to think about having the boiler service completed in conjunction with the CP12 inspection, as it will help ensure that all the gas appliances are working in a safe and efficient manner. Gas engineers can offer a combined CP12 inspection and boiler service at a reasonable cost. They will check the seals of boiler burners, inspect for leaks and cracks within the flue system and clean the heat exchanger and perform general maintenance.

The CP12 document is commonly called the 'landlord's gas safety certificate' although it is officially called the Gas Safety Record documentation. It contains the results of safety checks, as well as specifics about any issues or actions that should be taken care of. Landlords are required to give tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is important that landlords and letting agents allow Gas Safe registered engineers access to the property for safety inspections and maintenance. It is crucial to educate tenants about the importance of permitting gas engineers access to the property. They should explain that the engineer's presence is necessary to safeguard them from carbon dioxide poisoning. If the tenant is reluctant to permit access it is the landlord's or letting agent's responsibility to clarify the legal obligations in writing, and follow by visiting the property to force entry if needed.

Tenants should always ask to have a Gas Safe ID card from the engineer before entering the premises, as this will prove that they're competent to work on your home's gas systems and are able to complete the gas safety check efficiently and efficiently. Be aware that a gas engineer is able to legally shut off faulty equipment or cut off your gas supply if needed.